Meeting in person can be a challenge for board members from non-profit organizations. However, with virtual technology there are many advantages of holding meetings remotely. These include:
The possibility of reaching a larger geographic area. This can result in greater diversity in the board and a deeper perspective on governance issues.
Reduced costs for travel. This can save time and money, and also reduce the environmental impact of board member travel.
There is less confusion about attendance and more clarity around attendance and. This is particularly relevant when using a tool for board management that lets members sign in with ease.
More flexibility in scheduling. This allows nonprofits to hold board meetings during the times that are most convenient for their members.
Engagement increased. A well-planned agenda and a clear structure for board meetings will facilitate this. A board that is more co-operative and active will result in better decision-making.
Virtual board meetings: Benefits and challenges
Although it is easier to concentrate on work in a video meeting rather than a physical meeting however, it can be difficult to stay away from distractions like checking emails or eating food while the call is taking place. To avoid this from happening, it’s crucial to establish a protocol for conversation prior to the meeting. For instance, letting participants know that it’s acceptable to shut off their microphone when they’re not talking can help to reduce background noise during discussions. Also, keeping meetings short is key to maintaining interest and engagement. Regularly checking in with remote attendees can also aid.