A board management tool allows board members to collaborate and share documents without difficulty prior to or after meetings. Board members are more prepared for meetings and make better decisions when they have streamlined communication and can look over documents and other materials prior to the time.
Board directors used to have to rely on paper-based and electronic tools that were not specifically designed to control the flow of information during board meetings. These outdated practices can lead to issues with efficiency, lack of clarity regarding expectations for meetings and disengaged members. Board management software can help organizations to transition from paper to digital, improve efficiency in meeting planning and execution, and increase productivity between meetings.
Think about the features most important to you when selecting the most effective board portal. If you want to simplify the process of scheduling your meetings, for instance, you should look for solutions that offer simple and intuitive visual calendar tools. If you’re planning to conduct virtual video conferences, you should choose an option that has high-quality video conferencing capabilities as well as document synchronization.
If you’re planning to facilitate discussions during meetings that are virtual, make sure the solution has polling and discussion tools. The ability to ask questions and receive immediate responses from other board members is an excellent feature that can help lead the right discussions during the meeting. In addition, the ability to draft and approve meeting minutes later is an important function for boards of non-profit organizations.